Sri Lanka High
Commission in
Consular
Division, No: 13,
Web: www.slhclondon.org
E-mail:consulardivision@slhc-london.co.uk
Consular hours: 9.30 am to 1.00 pm
Monday to Friday (except public holidays)
ISSUANCE OF A NEW PASSPORT IN LIEU OF PASSPORTS REPORTED LOST OR DAMAGED
Application forms can be obtained
· from the Consular Division, of this mission between 9.30 a.m. & 1.00 p.m.
· by sending a self addressed, stamped envelope (9’ x 6’) with a request letter
· from our website: http://www.slhclondon.org
Persons who entered the UK without a valid travel document and have now received indefinite leave / limited leave to remain visa could also apply for a Sri Lankan passport under this category. .
APPLICATION PROCEDURE
Every
applicant including children who intend to apply for a passport, will be
required to be present for an interview with all relevant documents at the
Consular Division on any working day between 9.30 am and 12.30 pm. No prior
appointment is required.
The High Commission will not accept applications under this category by post
(other than from applicants in Ireland)
All certifications /attestations should be done by a Solicitor or Medical Practitioner (GP) Attester’s official frank / stamp must be placed below the signature.
All incomplete applications will be returned and payment will not be refunded.
THE APPLICATION FORM/S
Four (4)
identical copies of colour photographs of size 3.5cm x 4.5cm, with direct face
(both ears must be visible) and in a light coloured background without the outer
border to be affixed to the application as specified below.
Declaration of the applicant (page 2)
The declaration should be signed by the applicant and attested by
a Solicitor or General Practitioner.
· Photo/Signature Card (IM35 B)
o The two remaining photographs should be pasted within the borders of the 2 cages. Do not staple or pin
o The signature of the applicant should be placed well within the 2 cages.
o This form should be attested by the same person who has signed the declaration of the applicant.
o The Attester’s signature and seal should be placed over the “Verification Photograph” as well as below the declaration.
·
Form D
Applicant should fill all questions from 1 to 26 as applicable
and sign the duly completed form.
·
Statutory Declaration
Should be duly filled and signed by the Applicant and attested by
a Solicitor/GP.
(iv) Visa
· A document from the Home Office relating to your present visa status in the UK or Ireland (if not already stamped on the passport). If the visa has been stamped on the lost passport, a photocopy to prove the same.
· If you have ‘indefinite leave to remain in the UK’
(a) which has been issued more than one year ago
&
(b) you have been in the UK for more than five years;
You are required to
submit a letter from the Immigration & Nationality Department in UK, to confirm
that you have not acquired or have not applied for UK Citizenship. Forms to be
used for this purpose can be downloaded from our web site. This form should be
completed and posted or faxed by you to the Immigration & Nationality Department
in UK who will in turn send the confirmation to you. This confirmation should be
submitted along with your application for a new passport. The letter should have
been obtained not later than six months from the date of submitting this
application.
(vi ) National Identity Card (if available)
(vii) f you are a Dual Citizen - the Dual Citizenship Certificate
(vii) If you wish to change the name in the passport consequent to marriage – original Marriage Certificate.
(viii) For the inclusion of profession – an original professional certificate and a letter from present employer confirming the title / or the designation at the work place.
INCLUSION OF CHILDREN INTO THE PARENTS NEW PASSPORT
Children below the age of 16 who accompanied the parents to UK can be included into the parent’s new passports. This can only be done at the time of applying for a new passport.
·
Form
IM 35 C to be completed and signed by the parent applying for the passport.
·
3 colour photographs size 2.5 cm x 3.5 cm. Two photos to be affixed within the two
cages for each child. The right hand side photograph and the relevant place at
the bottom to be attested by a Solicitor or GP. The remaining
photograph to be attach to the form IM 35C
· Consent letter signed by the father for the inclusion of the child in the mother’s passport or vice versa if it is to be included in the father’s passport . Death Certificate in case of either parent’s death, Divorce Certificate/Court decision together with the order of Custodianship of the child if parents are divorced.
· Following Original documents to be submitted together with two photocopies.
(i) Child’s Sri Lanka Birth Certificate issued by the Registrar General, District Registrar, Divisional Registrar should be submitted. Photocopies / copies certified by other parties / translations will not be accepted.
(ii) If the child was born outside Sri Lanka the Citizenship Certificate.
SEPARATE PASSPORTS FOR CHILDREN
· Children who have accompanied parents to the UK without a valid travel document can apply for a separate passport.
· A separate application should be submitted for each child. All instructions mentioned under the ‘Application Form’ on Page 1 should be followed. If the applicant is below 16 years of age one of the parents can sign the application on behalf of the child.
·
In
the case of children below the age of 16 years of age a ‘ Statutory Declaration
by parents on behalf of minor children’ should be completed (available in the
SLHC website).
Following ORIGINAL documents (i) to (vi) should be submitted
along with 2 PHOTOCOPIES
(i) Child’s Sri Lanka Birth certificate issued by the Registrar General, District Registrar, Divisional Registrar should be submitted. Photocopies / copies certified by other parties / translations will not be accepted.
(ii) If the child was born outside Sri Lanka the citizenship certificate.
(iii) In case of a guardian applying for a passport for a child, the legal document to prove the guardianship
(iv) If the child’s application is made after obtaining the parents passports. Passports of parents with photocopies of the following pages.
a. Photo page
b. Pages relating to particulars of children
c. Visa pages – UK/Ireland visa
d. Endorsement / Alteration pages
(v) Consent letter signed by both parents to issue a separate passport for the child. Death Certificate in case of a spouse’s death, Divorce Certificate/Court decision together with the order of Custodianship of the child if parents are divorced.
Passports will be issued as per the names appearing on the Birth Certificates
unless the name change has been done on the Birth Certificate by the Registrar
General in Sri Lanka, any change of name done abroad or the persons current
usage of a different name in the documents issued by a Foreign Government will
not be taken into consideration when issuing passports.
· It will be forwarded to the Overseas Missions Division of the Immigration and Emigration Department in Colombo. If all the required documents are submitted, it will take approximately 3 months to receive the new passport. If the Controller of Immigration and Emigration needs to verify the documents submitted by the applicant from the Government Departments concerned (i.e Birth Certificate confirmation from the Registrar General’s Department) it may take more than 3 months.
The
High
Commission cannot guarantee the issuance of a passport within a specific period.
· Once
we receive your new passport at this mission you will be informed in writing.
You are required to bring your cash receipt to this High Commission on any
working day between 9.30 a.m. & 1.00 p.m. in order to collect your new
passport.
· If you are unable to collect the new passport personally you should authorise your representative in writing to collect your passport on your behalf. The representative should provide an authorisation letter along with (documents mentioned above) with his/her identification.
· If the new passport is to be returned to you by post, you should provide a self-addressed prepaid special delivery envelope to the weight of 500g along with your application form. Note: The High Commission will not take any responsibility for documents lost in the post.
SUBMISSION OF FORGED BIRTH CERTIFICATES OR ANY OTHER DOCUMENTS AND MAKING FALSE DECLARATIONS RELATING TO THE CITIZENSHIP STATUS IS AN OFFENCE. SUCH CASES WILL BE REPORTED TO RELEVANT AUTHORITIES AND PAYMENTS WILL NOT BE REFUNDED.
Forms to be downloaded as necessary
For the main applicant:
1. Form K (IM 35) - (2 pages) - Application data page and Declaration page
2. IM 35 B - (1 page) - Photo/Signature card
3. Form D - (2 pages)
4. Statuary Declaration Form –
to be signed by applicants above 18 years - (1 page)
5. Specimen of the letter to be sent to the Home Office, Liverpool with regard to the citizenship status – (1 page)
If children (below 16 years) are to be included in the new passport :
6. Form IM 35 C - (1 page) – Inclusion of children in the new passport
7. Statuary Declaration Form – to be signed by parents in respect of an applicant below 18 years - (1 page)
8. Consent letter by one parent to include a child in the other parents
passports – (1 page)
If the main applicant is below 16 years:
Documents - 1,2,3,4,5, & 7
9. Consent letter from both parents for the issuance of a new passport for the child